How to be More Productive: 8 Tips for Optimal Focus
There are several methods that you can use to boost your productivity and get more done in less time, such as the Pomodoro Technique, batching tasks, keeping a to-do list, and others (you can check out some of my other posts on how to be more productive here). This article focuses on one in particular—focusing on one task at a time.
When it comes to getting things done, it’s important to avoid distractions such as social media and email when you’re trying to work on something important so that you can focus 100% of your attention on your task at hand.
1) Eliminate distractions
One of the most important things you can do to increase productivity is cut out distractions. There are plenty of apps, like the Pomodoro Technique, or ways of blocking sites that suck up your time and distract you from getting work done.
2) Have a clear goal
Sit and relax! To do a great job, you should be relaxed and think about your goals. For example, raising typing speed by five words per minute every month until it reaches 60 words per minute could be a wonderful productivity objective for a data entry clerk. Although efficiency and productivity share a similar notion, they use different ways of output.
3) Create reminders
One of the easiest ways to increase productivity is by using set reminders. There are a few different ways to do this, such as on your phone or computer desktop. Perhaps you want to leave reminders like sticky notes around the house or office, so they’re not easily forgotten. You can even have someone who knows you well text you before deadlines approach and remind you about them.
4) Get enough rest
Sleep is one of the most important things you can do to be productive. Studies have shown that even one night of sleep deprivation has noticeable impacts on the brain, including a lowered ability to focus and increased mistakes. If you’re looking for ways to stay focused while maximising your productivity, make sure you get enough sleep!
5) Write a To-Do List
Listen closely to your self-talk. Are you saying things like “I can’t do this” or “this is too hard”? If so, acknowledge that thought is just a temporary emotion and pass it by as quickly as possible. When those thoughts come up again, replace them with more productive thoughts like, “This will work out in the end. Or This isn’t so bad after all! Remind yourself of what you know to be true about your ability; namely that you are capable of accomplishing anything if you put in the effort and don’t give up.
6) Take regular breaks
There are many tips on how to improve your productivity, but one that is often overlooked is taking regular breaks. A study at the Harvard Business School found that people who took a break every three hours ended up being more productive than those who did not. That’s because they were giving their brains a chance to recharge and get back into gear. This isn’t something you should wait until you need a break; rather, it should happen at fixed intervals during the day (every three hours).
7) Set short time goals
Many people underestimate the power of small, specific time goals. One way that you can work smarter, not harder, is by setting short-term goals that seem attainable at first. Here are some tips for productivity you can try today. Take a minute to set short-term goals on how you want your day to play out. Prioritize those things on your list so they get done in order of importance and follow through with them as you go.
8) Find Out Where Your Time Goes
The best way to get more productive is to figure out where your time goes and see how you can cut down on time-wasting activities. One way you could do this is by setting timers on the websites that are taking up the most of your attention (YouTube, Facebook, Pinterest, etc.). Another way is to break up large tasks into smaller ones so that you’re working on something for a shorter period of time.
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